Optimizing your business critical communications doesn’t have to be difficult or expensive. A best practice is to implement standardized document templates that can help your business improve brand consistency, eliminate unnecessary costs, reduce errors, and incorporate personalized marketing messages into designated areas of the documents.
Utilizing templates for all your customer-facing communications can improve your ROI by:
1. Eliminating Unnecessary Costs
The impact of poorly designed documents on your print operations is much larger than you may think. Increased postage on heavy envelopes or documents that take up many pages, excessive paper consumption, and redundant postage costs accumulating by sending numerous documents to a single household, frequently arise as a result.
To combat this postage increase, you can create standardized workflow templates that allow you to utilize duplex printing to decrease page counts, use re-pagination to increase lines per page and control line spacing, eliminate wasted white space, and practice householding, which is the consolidation of numerous documents meant for one residency into a single envelope. All of these practices will lower production and postage costs and increase efficiency.
2. Reducing Errors
Before a template is released to the production process, it goes through several tests in different platforms and conditions in order to eliminate programming bugs. By utilizing standardized templates, for all customer communications, the potential for errors is significantly decreased.
3. Improving Readability
Without the use of standardized templates, unexpected collateral damage can occur. From unnecessary customer service calls and low electronic adoption rates to customer frustration and poor corporate image, the repercussions can trickle down to almost every element of your business.
Standardized templates can provide documents with a consistent user-friendly design. By formatting your documents with tables, shading, summaries and bolded headers, you make documents easier to read and understand, increase customer satisfaction, and improve the overall impact of your documents.
Templates make the entire document lifecycles easier and faster, and will significantly improve the ROI on your document processing operations. Contact us today to find out about our document creation templates and how Lanvera can help you optimize your documents for production, readability and marketing.